Is there one standard document checklist?
Not quite. The core information is similar across many company-formation cases, but the final checklist depends on the shareholder type, country, company structure, proposed administrators, planned activity and signing route.
For this reason, we recommend confirming the document route before arranging translations, notarisation, apostille or legalisation. This can avoid preparing documents in a form that is not needed for the specific case.
Documents and information for a foreign individual shareholder
An initial review typically covers:
- A valid identification document.
- Full shareholder details.
- Details of the proposed administrator or administrators.
- Proposed company name.
- Planned business activities.
- Registered-office arrangement in Romania.
- Power of Attorney where a remote formation route is used.
- Information required for beneficial-owner and registration formalities.
The final filing package and any certification requirements are confirmed after the case is reviewed.
Documents and information for a foreign corporate shareholder
Where the shareholder is an existing foreign company, the initial review usually needs to establish both the foreign entity and the people authorised to act for it. The required information can include:
- Official company documents confirming the foreign entity and its representatives.
- Corporate approval or authorisation for the Romanian investment, where required.
- Identification of authorised representatives and beneficial owners.
- Details of the Romanian company’s proposed administrators.
- Proposed company name and planned activities.
- Registered-office arrangement.
- Power of Attorney where the process is handled remotely.
Because corporate documents differ by country, we first confirm which source documents are appropriate before asking you to certify or translate them.
Translations, apostille, legalisation and notarisation
Foreign documents may need translations or additional certification depending on the jurisdiction, document type and registration route. Apostille, legalisation or notarisation may therefore be required in some cases, but not every client follows the same process.
Any translation, apostille/legalisation, notarial or other third-party costs are separate from the standard company-formation price where they are required. We confirm the expected route before engagement.
Documents for remote company formation
When the company is formed without the founder travelling to Romania, a Power of Attorney is commonly part of the process where applicable. The form of the document and the required signing or certification route depend on the case and jurisdiction.
Remote coordination does not remove the need to verify the shareholder, administrators and corporate information; it changes how the signing and filing process is organised.
Registered office documentation
A Romanian company requires a registered-office address. If you already have a suitable address, the supporting arrangement needs to be reflected in the incorporation file. If you do not, Startup Romania offers a registered-office service that can be combined with company formation.
What should you send for the first review?
Your country
Country of residence for an individual shareholder or jurisdiction of incorporation for a corporate shareholder.
Shareholder type
Tell us whether the shareholder is an individual or an existing foreign company and how many shareholders are planned.
Planned activity
A short description of what the Romanian company will do is enough for the initial review.
Timing & office
Tell us when you want to start and whether you already have a Romanian registered-office solution.
How long does the process take once the file is complete?
The current indicative company-formation timing is approximately 10 business days, subject to Romanian Trade Registry processing times and complete documentation. Preparation time before filing depends on how quickly the required documents and formalities can be completed.